Job Resignation Etiquette

Many reasons will warrant you to leave your present job. You could get a better offer, plan to relocate due to personal reasons, be interested in focusing on your business, or any reason whatsoever.

Even when you are transitioning into the best job there is, and your employer has been the worst you could ever imagine, leaving with grudges and burning that bridge is never the best thing to do.

So, what do you do when you are convinced resigning from your present job is the next step for you?

How to Resign with Class

1. Go directly to your manager or boss. When you have decided you want to resign from your job, the first thing to do is to approach your manager or boss. Never let the news of your resignation get to him or her through gossip or scandal – that isn’t respectful.

Approach your boss and let him or her know why you have made the decision and what you intend to do in the future. Doing this is necessary and does not affect your past relationship. You will still have to write a formal resignation letter, but direct communication is key.

2. Know what to say. If you are interested in resigning with class, then you better be prepared to explain your answers. It’s not that you won’t be allowed to go without a solid reason, but when you can say for sure why you are leaving, it shows you are a professional and know exactly what you are doing.

Be prepared for objections or questions and answer as professionally as you can. But remember, never vent about your job, no matter how tempting it may be. Keep things classy.

3. Put your resignation in writing. Write a letter that outlines your intent to quit your job and send it to your employer. There is no alternative – you must do it. You could send your letter in an email, but a hard copy is better if the situation warrants it.

Your resignation letter eradicates confusion on the date you put in your resignation and when you intend to leave. To keep things professional, experts advise that you give a minimum of two weeks’ notice before leaving. You can put in your notice with a little more time – up to a month if you wish.

Keep things formal and never complain about your job in the letter. Many organizations include a copy of your resignation letter in your HR folder as final documentation.

So, when you are ready to write your resignation letter, what should you put inside?

● Define the date of your last day.

Let your employer know when you intend to leave. Many organizations show you the door the moment you put in your resignation letter, but others let you stay until you finish the project or projects you are handling, especially if you are a vital member of their team. Whatever the case, clarify when you intend to leave.

● Explain why you are resigning.

This part can be a little tricky – while you are not expected to discuss the weaknesses of your job or your manager and how you got a better offer somewhere, you can keep things general. If you can’t be specific, write something like, “I am taking a position at another company.” Simple and straightforward. You can also say you are resigning for personal reasons.

HR or your manager might want to find out why you have decided to leave, but don’t be pressured to give more information than you’re comfortable with (or more than would be beneficial).

● Put in a few words of gratitude.

Even if your employer is the worst, include a thing or two you have learned while working in the organization. A sentence or a few showing your gratitude might not be mandatory, but it is necessary to preserve your relationship with the employer you’re leaving. You might write, “I am grateful for my time here. Thank you for helping me grow and work toward my career goals.”

For instance, your resignation letter can be in the form below if you are sending an email.

Subject: [Your Full Name] Resignation

Dear Mr./Ms. [Supervisor/Manager’s Name],

Please accept this letter as a formal notification of my resignation from [Organization Name]. I will stop working here on August 25, 2020.

I am grateful for the opportunity to work on exciting projects. Working with you has been an enjoyable experience, and I am sure my successor, like me, will be fortunate to be a part of your team.

I am leaving for a new position in another organization. However, this is no reflection of my time. My decision is purely personal. If I can help ease the transition in any way, please let me know. I wish you and [Organization Name] continued success.


[First name Last Name]

[Mobile Number]

Resigning from an organization or position is an emotional thing, but you should never let your emotions cloud your decision. If you need to clear the company’s computer, only clear personal information and bid your superiors and colleagues goodbye. This way, you ensure you leave the organization with class and leave the bridge intact.

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